Xml menue wont leave

I did the xml driven menu and found it quite cool however I only need it for a section of my movie

I have a place where there is going to be minutes from meetings and I have the xml publish the date in a menu but when i am not on the meetings section they are still there

i know i am going to be like duh when i learn how but if anybody can help me i would appreciate it i think my brain is fried

thanks